Evelina Hospital School.
A reliable and efficient Management Information System (MIS) enabling effective recording, management, analysis and reporting of pupil information.
The Problem.
Evelina Hospital School, part of St Thomas’s Hospital in London, enables children and young people to continue with their education in a safe and welcoming environment whilst in hospital. The provision is flexible to meet the varying needs of the pupils and to best sit alongside their individual treatment needs.
The school registers around 1,500 pupils each year making it vital to have robust management systems in place. Evelina were in a position where they felt their existing systems were not serving them well, having been developed over a number of years by a number of different suppliers in an adhoc manner.
The Outcome.
A reliable and efficient Management Information System (MIS) was designed and built, enabling effective recording, management, analysis and reporting of pupil information.
The existing MIS was upgraded and improved to a new, robust and modern application that fully meets the needs of all users.
New functionality, including a curriculum manager, safeguarding functionality and financial management were also incorporated to meet identified user needs.
The new MIS ensures data accuracy and a secure platform to manage sensitive data.
The Process.
We kicked off the project with a Discovery Workshop with key Evelina stakeholders. This enabled us to understand stakeholder needs, gathering requirements in detail and defining user needs.
We then reviewed and analysed the existing MIS, in line with these requirements and needs, in order to identify the gaps in the current process.
The data gathered throughout our research and review activities was then analysed and drilled down to a findings and recommendations report.
Following the report, we undertook user-centred design and ultimately delivery activities in order to implement a new improved system for Evelina.
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