Apprentice Applicant Tracking System

Sheffield City Council

Significant time saving through automation of tasks and process improvement

What they needed

The Skills Made Easy (SME) process of using spreadsheets, paper records and following up by telephone proved to be time-consuming and inefficient.

A smart, centralised tracking system was required to replace the current manual process and create optimum workflow.

Apprentice Applicant Tracking System

What we did

We took the process, streamlined it and put it online.

We developed a smart software application to efficiently manage the end-to-end SME process of placing apprentices and upskilling workforces.

The SME applicant tracking system facilitated the placement of 1746 apprenticeships over a two year period. It enabled smoother and quicker communication of activity with 40 sub contracted training providers.

The tracker also provides a simple one-step process for publishing new jobs to the SME website. This also helped automate processes, saving time for the admin team.

"The new online tracker system that Switchstance have developed has streamlined our workload and reduced our admin burden, meaning we can now focus our time on the day to day running of the programme.

We are very happy with all the support Switchstance have provided from the very start and throughout the project."

Steve Scott, Sheffield City Council